December
6, 2007
Members Present:
Dale Buckles Cub Master
Steve Kobrin Assistant Cub Master
John Davis Assistant Cub Master
Jack Denniston
Treasurer, Outings Chair
Jon Metty Treasurer (effective Jan, 2008)
Rita Polhemus Charter Representative
Jennifer Williams Advancements Chair
Carlos Escobar
Representative – Tigers
Phillip Leong Representative – Webelos I
Sally Kubiak Committee Chair
Minutes were reviewed and accepted.
Treasurer Report – current balance approximately
$3,400 ($7,911.28 less about $4,500 going out); need to manage money
carefully as have no other income til next Fall with Popcorn
Old Business:
Review of Campout –
-food was good – in future
may want to begin earlier so more will be prepared when line starts
-consider patch for those
who are there the whole time – had lots of people who came for the day;
would like to encourage camping on both nights
-need sign in for activities
– too hard to keep track via memory; agreed a form would be drafted (by
whom?) and copies would be kept in medical binder as it always goes
with us
-need to clarify guidelines
for ‘leave no trace’ so that each family (even if they leave early) knows
what is expected per their area
-consider limiting bike
riding time – if activity is available, boy does not have to participate,
but can’t ride bikes during scheduled activity – need to let them know
ahead of time
Hayride/HOA party plans –
-Steve will be Santa if Ken doesn’t want
to be – Sally will email Ken and Angela
-Dale will contact Mark re availability
of trailer/truck
-more hay is needed as we need to use 2nd
vehicle; Sally will call James
-Dale will bring music
-next year consider doing
the hayride after the party or asking if the party can be in the evening –
to increase people coming out to listen
Pinewood Derby Prep Day plans –
-John developed flow
chart that was reviewed and will be provided to families and posted; plan
allows for improved coordination so the lines for the equipment don’t get
bogged down
-John will bring
safety glasses and between John and Jack there will be enough equipment
- Sally will send
reminder about plans for Slockett Park and Pinewood Derby Prep and will
indicate those willing to help need to be there by 9:45 for review of
equipment
-cones and tape will
be used to ensure boys are not too close to equipment while waiting
Shed Assembly –
-
problems will getting money from HOA for shed they approved – Jack
is working on and is in contact with Ken
-
once Jack has shed and reviews directions, he will ensure boys
(especially Webelos) are invited to assist in assembly
“Thank yous” for donations/help
-two donations received –
GSL and Francine Gersting (Chevron employee); also, William Racz from park
gave boys personal tour
- all will get certificate
and picture of boys
-Dale is working on this
District –
-John will attend Roundtable next
week
-Data on District Quality Unit is due –
Dale will handle and get help as needed
Calendar Review
-decided to leave calendar as is –
will not add Spring Campout
Crime Prevention Day
-John and Phillip will work
out details for the 12th – will email as plans are finalized;
discuss at January meeting
Money Making Ideas
-brief discussion due to time
limitations; continue discussion at future meetings
-Jennifer has candy info
-book fair idea
-Sally has material from
SHAC re approval of money making events – will bring to January meeting
-need to explore ways to
increase Popcorn sales; need to insure Scout Fair ticket sales are good
this year; the number of families participating in Popcorn was very low
and the sales were lower even though our Pack size is about the same
New Business
Pack Positions –
-Michelle Kobrin resigned as
Training Coordinator due to work commitments; Rita will assume the role
-Rita leave Charter
Representative role and we will ask Misty Brown if she will take on this
role
-Rebecca Starke has had
difficulty fulfilling Bead Lady duties due to family commitments; Rita
will talk with her about someone else assuming role; Susan Festari will be
asked to assume role
-Asst Den Leadership of
Mary’s Wolf Den is unclear – Steve will talk with Mary about who the
Assistant is
Blue and Gold
-Cindi Buckles will be chair
-each den needs to send 1-2
representatives
-Pack Committee needs to provide support
as needed
-the idea of a bake sale as
part of B & G was discussed and will be reviewed by the B&G Committee
-will be at St. Thomas
Aquinas
Advancements –
-
process to ensure that advancements are up to date at Pack meetings
was reviewed and revised
-
all advancements are to turned into Advancement Coordinator and Cub
Master by the Wednesday night before the Pack meeting; an email will be
sent on Monday to remind Den Leaders of the Wednesday deadline
-
information is to be provided by the Den Leader or Assistant Den
Leader
-
Advancement Coordinator will purchase items from Scout Shop and
will alert Cub Master of any issues related to Advancements, per the
tracking chart (such as a repeated requirement)
-
Cub Master is responsible for putting info on Power Point (or
assigning this to someone)
Respectfully Submitted
Sally Kubiak
Agenda – January, 2008
Treasurer Report
District Report (roundtable report; quality unit
status)
Training Report/Status/Needs
Old Business –
Review of Hayride/HOA party
Review of Pinewood Derby Prep
Shed plans/status (including thank you draft)
Crime Prevention Day plans
Pinewood Derby plans
Follow up on thank yous
Lexington Status/final plans/communication
Blue and Gold plans
Pack positions – review responsibilities
Follow up on Librarian role; gathering of materials
(Jan 12th??)
Money making ideas – follow up as time allows
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